Skip to content

Private by design

Emergency Binder Parent Guide

Learn how to complete the emergency binder, add photographs, print all six pages, or save a private PDF.

Open the Binder Builder Download the Parent Guide PDF
Do not refresh or close the builder while working. The builder does not save personal information. Refreshing or closing the browser tab clears all entries and selected photographs.

Before you begin

Contact and medical information

Gather emergency contact details, allergies, medical conditions, medications, dosage instructions, doctor information, and the preferred hospital or clinic.

Communication and safety information

Think about communication needs, sensory needs, triggers, calming techniques, safety risks, safe people, and the best way to help.

Child photographs

You may add up to six recent photographs showing different clothing, hairstyles, expressions, or everyday appearances.

Contact photographs

You may also add one photograph for the primary, secondary, and additional contact as a visual reference.

Complete the six pages

  1. 1. Cover Enter the child’s name and choose a featured photograph.
  2. 2. Emergency Contact Add contact names, relationships, phone numbers, emails, and photos.
  3. 3. Medical Information Add allergies, conditions, medications, doctor details, and notes.
  4. 4. Sensory Needs Explain what helps, overwhelms, is needed, and provides calm.
  5. 5. Communication Profile Explain how the child communicates and understands information.
  6. 6. Safety Information Add triggers, risks, safe people, instructions, and important notes.

How to build the binder

1

Fill in one page at a time

Use the numbered page buttons to move through the binder. Entered information appears immediately in the printable preview.

2

Add up to six child photos

Select JPG, PNG, or WebP photographs from the device. The photographs remain only in temporary browser memory.

3

Assign photos to pages

Choose a specific numbered photograph, use the first available photograph automatically, or select no photograph.

4

Adjust the crop

Use Zoom, Left/Right, and Up/Down. You can also drag the photograph directly inside the page preview.

5

Add contact photos

On the Emergency Contact page, select the photo button for the primary, secondary, or additional contact.

6

Review every page

Check spelling, phone numbers, medication details, photographs, and page alignment before printing or saving.

Print or save on a computer

1. Select Print / Save PDF
Finish all six pages and choose the Print / Save PDF button inside the builder.
2. Choose a printer or Save as PDF
Select a connected printer for paper copies. To keep a digital copy, choose Save as PDF as the destination.
3. Use these print settings
  • Paper sizeLetter — 8.5 × 11 inches
  • OrientationPortrait
  • Scale100% or Actual size
  • MarginsNone
  • Pages per sheet1
  • Headers and footersOff
  • Background graphicsOn — recommended

Phone and tablet instructions

Android using Chrome

Finish the binder and choose Print / Save PDF. If needed, open Chrome’s menu and choose Share or Print. Select Save as PDF or a connected printer.

iPhone or iPad using Safari

Open the print preview and spread two fingers apart on the page preview. Choose the Share button and select Save to Files. For paper copies, choose an available AirPrint printer.

Your information remains private

The builder makes no account, form submission, server upload, cookie, analytics record, or saved browser record. Entries and photographs remain only in the open browser tab until you print or save them.

The completed binder contains sensitive contact and medical information. Store printed and digital copies securely and give them only to trusted caregivers, schools, medical providers, or responders who need them.

Ready to begin?

Keep this guide open in one tab and complete the binder in another.

Open the Binder Builder Download the PDF Guide

Powered by